Construction Project Management

Spitfire Web-Based Project Management
“Control, Communicate, Collaborate, & Document”

Manage Risk
Reduce Communications Errors & Delays
Improve Efficiency

Document Control

Manages the full spectrum of Project Management documents
Fully customizable documents
Unlimited user-defined document types

Routing & Automatic Workflow

Route documents by Web, Email, or Fax
Web-based document collaboration allows for direct online sharing of documents with full security
Email base routing includes Automatic Reply Handling so that responses to emails automatically update the Project Management system
Unlimited number of either parallel or serial document routees
Role-based routing rules automatically deliver documents to the correct project participants
Fully automated workflow scripts allow you to have the system automatically trigger documents and notices that route to project participants at appropriate events and times

project management graphic

Watchdog Alerts

Fully automated alerting engine for Due Dates, Statuses, Routing, Financial Condition, Compliance, etc.
Web or -mail alerts to any and all project participants

Automatic out-of-compliance notification alerts sent directly to Subcontractors
Alerting hierarchy provides for automatic escalation of alerts if condition persists

watchdog alerts

Document Imaging & File Management

Spitfire provides system-wide integrated document imaging capability. This provides an easy way to file, share, manage, and track anything from CAD drawings to scanned invoices and pay requests, or any other document.

Online web-based collaborative file viewing and annotation
Single image scan and batch scan capability
Full text OCR for searching any document based upon embedded text.
Any project or accounting related document may be easily scanned and attached to a document or cataloged independently for future retrieval
Supports all CAD files, DOC, JPEG, PDF, XLS, email, or virtually any other file type
Check-in/Check-out version control with full audit trail
Annotator includes text, highlights, sticky notes, audio, freehand scribble, pointers, images, stamps, rulers, hyperlinks and more

Spitfire Viewer

Project Dashboard

Project Documents -Track and review all the project-related communications from one centralized location
Project Contacts - All team members, including Builder/Owner, Subcontractor, Architects, Engineers, and Employees are listed for immediate access.
Site Progress Photos – Full archive of progress photos.
Site Condition Log – Display current site weather conditions and creates site condition history log
Key Performance Indicators -Track and review all the poject-related financials at-a-glance
Cost Analysis with Drill down – See summary project performance data or drill down to the transaction level detail, and on to the source document
Project Files – Everything from scanned invoices to CAD files

project dashboard

User's Home Dashboard

Brings together all information for a user:

User-sensitive system-wide menu
Inbox for all active documents
Watchdog Alerts automatically presented to the user
Project-level security displays only user's assigned projects

home dashboard

Advanced Budgeting & Forecasting

Tightly XML linked Excel based Budgeting & Forecasting provides full project info with drill-down detail, all in a familiar and flexible Excel-based format.

BFA workbook

Project Costing Setup

Revenue recognition capabilities automatically compute and post revenue at the project- or cost code-level based on rules you establish, or percent complete information that may be automatically calculated, or entered
Unlimited user-defined account categories (cost types) directly tied to G/L
Ability to view data online from a project summary level, drilling down to transaction details
Possible integration with Payroll, Financial Accounting, Material Management, and Field Service Management, for single-point data entry
Powerful data transfer tools for integration with products such as Microsoft Excel
Key fields are password protected to a segment level for entry or update
User-defined columns on pre-defined reports
Numerous segmented, user-defined codes for flexibly controlling Project ID, Work Breakdown Structure, Billing Rates, Account Categories, etc. Manage project information the way you want!
Powerful Screen Template function lets you pre-load any screen with as much data as you’d like, eliminating repetitive data entry
Flexible cost code setup allows for up to 6 levels of sub-totals on reports
Virtually unlimited user-defined pricing methods