Document Imaging & File Management

Spitfire provides fully integrated document imaging and file management capability. You now have an easy way to file, share, manage, and track anything from drawings to contracts to AP invoices and even any scanned handwritten documents.

Versatility Plus

Anything...

Originating as a paper document and scanned into the system by either single scan or batch scan methods,
OR originating as an electronic file, such as DOCX, JPEG, PDF, XLSX, E-Mails, CAD files,
OR ANY other type of file
...can be catalogued into the system with full index and search capability.

Spitfire Viewer

Document Imaging

Spitfire provides fully integrated document imaging capability within Spitfire Project Management System and also embedded directly within Microsoft Dynamics SL. This includes single image scanning, batch scanning for high volume documents, and full text OCR for searching any document based upon embedded text. Any project or accounting-related document may be easily scanned and attached to a transaction or cataloged independently for future retrieval. You may also attach any other file, such as DOC, XLS, JPEG, PDF, or CAD files. This provides an easy way to file, share, manage, and track anything from drawings to AP invoices and any handwritten documents. Scanned images have comprehensive annotation capability including text, highlights, sticky notes, audio, freehand scribble, pointers, images, stamps, rulers, hyperlinks and more.

Web-based Online Collaboration

You may have a drawing, contract, pay request or any other document that requires discussion with individuals at other locations. With a simple internet connection, you can invite others into a collaborative viewing session where everyone is literally on the same page – viewing the same document in real time with everyone having markup capability. This is a real convenience and time saver!
As each document enters the system it is run through an OCR (Optical Character Recognition) engine; this allows our embedded text searching to be available for document searching and retrieval.
Attach scans/files to accounting transactions or project documents, or catalog and index them for independent retrieval
Check-in/Check-out functionality for protection of “in process” files
Full automatic version control with history – each version is audit trailed with a date/time stamp and the user who entered the file
Integrated CAD / File viewer supports all popular 2D & 3D CAD formats and virtually any other file type, and provides comprehensive annotation and highlighting capability including text, highlights, sticky notes, audio, freehand scribble, pointers, images, stamps, rulers, hyperlinks and more
All Images/Files are stored directly in the SQL Database as Binary Objects (BLOBS) for maximum integration, security, and data integrity

High Volume Batch Invoice Scanning

For high volume processing, Spitfire offers a Batch Scanning solution. For example, you can scan AP invoices into the system in batches rather than individually. The scanned invoices can then be viewed on screen during AP Voucher entry. The entry process and routing of specific vendor invoices for project manager approvals then becomes one integrated process.

Doc Control button on the Microsoft Dynamics SL forms

is a direct link to attached image files

that can be routed to the project manager for approval.

Doc Control