• Manage Risk
• Reduce Communications Errors & Delays
• Improve Efficiency

Document Control

• Manages the full spectrum of Project Management documents
• Fully customizable documents
• Unlimited user-defined document types

Routing & Automatic Workflow

• Route documents either by Web, E-mail, or Fax
• Web-based document collaboration allows for direct online sharing of documents with full security
• E-mail base routing includes Automatic Reply Handling so that responses to e-mails automatically update the Project Management system
• Unlimited number of either parallel or serial document routees
• Role-based routing rules automatically deliver documents to the correct project participants
• Fully automated workflow scripts allow you to have the system automatically trigger documents and notices that route to project participants at appropriate events and times

Watchdog Alerts

Fully automated alerting engine for Due Dates, Statuses, Routing, Financial Condition, Compliance, etc.
Web or E-mail alerts to any and all project participants

• Automatic Out-of-compliance Notification alerts directly to Subcontractors
• Alerting Hierarchy provides for automatic escalation of alerts if condition persists

Document Imaging & File Management

• Online web-based collaborative file viewing and annotation
• Single image scan and batch scan capability
• Full text OCR for searching any document based upon embedded text.
• Any project or accounting related document may be easily scanned and attached to a transaction or cataloged independently for future retrieval
• Supports all CAD files, Word, JPEG, PDF, XLS, e-mail, or virtually any other file type
• Check-in/Check-out version control with full audit trail
• Annotator includes text, highlights, sticky notes, audio, freehand scribble, pointers, images, stamps, rulers, hyperlinks and more

Project Dashboard

Project Documents  -Track and review all the Project related communications from one centralized location
Project Contacts  - All team members, including Builder/Owner, Subcontractor, Architects, Engineers, and Employees are listed for immediate access.
Site Progress Photos – Full archive of progress photos.
Site Condition Log  –   Display current site conditions and creates site condition log
Key Performance Indicators  -Track and review all the Project related financials at-a-glance
Cost Analysis with Drill down – See summary project performance data or drill down to the transaction level detail, and on to the source document
Project Files – Everything from scanned invoices to CAD files

User's Home Dashboard

Brings together all information for a user:

• User-sensitive System-wide Menu
• Inbox for all active documents
• Watchdog Alerts automatically presented to the user
• Project-level security displays only user's assigned projects

Advanced Budgeting & Forecasting

Tightly XML linked Excel based Budgeting & Forecasting provides full project info with drill-down detail, all in a familiar and flexible Excel-based format.

Project Costing Setup

• Revenue recognition capabilities automatically compute and post revenue at the project- or cost code-level based on rules you establish or percent complete information that may be automatically calculated, or entered
• Unlimited user-defined account categories (cost types) directly tied to G/L
• Ability to view data online from a project summary level, drilling down to transaction details
• Integration with Payroll, Financial Accounting, Material Management, and Field Service Management, for single-point data entry
• Powerful data transfer tools for integration with products such as Microsoft Excel
• Key fields are password protected to a segment level for entry or update
• User-defined columns on pre-defined reports
• Numerous segmented, user-defined codes for flexibly controlling Project ID, Work Breakdown Structure, Billing Rates, Account Categories, etc. Manage project information the way you want!
• Powerful Screen Template function lets you pre-load any screen with as much data as you’d like, eliminating repetitive data entry
• Flexible cost code setup allows for up to 6 levels of sub-totals on reports
• Virtually unlimited user-defined pricing methods

Tightly Integrated to Microsoft Dynamics SL Accounting

Spitfire was architected from the ground up to integrate tightly to Microsoft Dynamics SL without compromises. Unlike many interfaces which are attempted with independent Project Management and Accounting systems AFTER they have been developed independently, Spitfire was designed directly and natively to use Dynamics SL data.

If you “look under the hood” of aftermarket interfaces, you’ll see many compromises – replicated data, duplicate maintenance functions, entry constraints, reliance on certain manual procedures, background processes to push data back and forth – not things that you want as part of an integrated system.

With Spitfire you get complete, clean, tight, system-wide integration – no compromises, no excuses.

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