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Contract Management

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Multi-Company

Contract Management

Contract Management is an integral part of the Spitfire Project Management System.

It helps you manage and track :

• Project Contracts
• Customer Change Orders
• Internal Change Orders
• Subcontracts
• Subcontract Change Orders
• Subcontractor Pay Requests

Spitfire’s fully automated Subcontractor Compliance Notification Engine completely automates the process of keeping Subcontractorsin compliance.

Streamline Subcontractor Pay Requests with a completely Web-based Online process. Subcontractors directly submit their Pay Requests via the web and the requests are automatically routed to the appropriate individuals in your organization for review and approval.

Change Orders

Spitfire Change Order Management provides a flexible yet structured process. It unifies the creation of change orders and any required subcontract change orders, automatically posts budget revisions, updates Contract Value, and updates your Schedule of Values (SOV).

• Whatever your workflow needs, flexible Spitfire Change Orders allows you to work with individual Change Items, or groups of Change Items throughout the processing and approving process
• Visibility of pending Change Orders ensures that they contribute to your margin and that their bottom line impact is known before budget changes are accepted
• Tight integration between the Change Orders and the Subcontract Change Orders eliminates incurring subcontract change order costs that do not get billed to the customer
• Automatic updates to budget, contract value, and Schedule of Values
• Automated routing to project partners (internal and external) using either Web, E-Mail, or Fax
• Expedites review and approval
• Revision tracking with full audit trail of changes
• Added flexibility for creating new cost codes on-the-fly for detailed tracking of all change order costs
• Granular status tracking of Change Orders: Potential, Pending, Committed, Approved

Subcontract Management

• Creation of actual Subcontract using Microsoft Word templates
• Creation of interim and final Lien Waivers
• Tracking of drawings, submittals and other documents associated with subcontracts, including who has what and when it is due
• Retention Handling, Payment Caps, and Joint Checks
• Pay-When-Paid capability
• Subcontract Change Orders are tightly integrated into the whole Change Order Management process
• Automated routing of Subcontracts and Subcontract Change Orders via either Web, E-mail, or Fax

Automatic Subcontractor Compliance Notification

• Highly flexible and fully automated Subcontractor Compliance Notification Engine streamlines tracking of liability insurance, workman’s compensation, bonding, etc.
• Unlimited user-defined compliance items can be set up either at the Subcontractor level, or at the Subcontract level
• Out-of-compliance subcontractors will automatically receive Compliance Notification alerts, and will continue to be ”dunned” until compliance is handled. Alerts can also be simultaneously generated to your internal staff
• Compliance Notification to the Subcontractor may be either E-Mail or Web based
• Automatic Pay Control will prevent payments to out-of-compliance subcontractors

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Optimizing Microsoft
Solutions for
Subcontractors including Mechanical, Electrical,
Drywall, Roofing, etc.

Read About It

Contract Management PDF

Report List